The Reward & Payroll Summit 2023 Exhibitor Manual

Delivery information

• If you would like to deliver your exhibition stand and/or collateral to the venue ahead of the set up time, please ensure they arrive no earlier than 48 hours prior to the event day (the venue will not accept your items if they arrive earlier).
• All goods need to have an official event label fully completed and attached to each parcel that is to be delivered to the venue.
• Please be advised that the venue cannot take responsibility for goods loaded in or out of their loading bay. Please ensure you have the details of the person dealing with your delivery in case of any issue.
• We are working towards more sustainable events and therefore we are asking sponsors to take this into consideration when sending items & boxes to our events. With this in mind, please send Bronwyn an email at BGahagan@shardfinancialmedia.com with the list of items and number of boxes. You can find further information about our sustainability policy here.

Collection information

• Please ensure all items are clearly labelled, and placed on your stand ready for collection.
• All items need to be collected after the event finishes from the loading bay by your nominated courier.
• The hotel will be able to store your items until the next day of the event for your courier to collected from the loading bay.

Security

General security will be provided by Hilton London Watford, however, they will not be responsible for exhibitor’s equipment and or materials if lost or damaged.

If you have any issues regarding deliveries or items for use on your stand, please contact the Event Manager – you can find details at the bottom of the page.

Rubbish
Exhibitors are responsible for the clearance of their own rubbish and other waste materials from the building both during and at the close of the event.

HILTON LONDON WATFORD EMERGENCY PROCEDURES

FIRE EVACUATION

HEALTH AND SAFETY

PLEASE CLICK HERE TO FILL IN YOUR HEALTH & SAFETY DECLARATION

As an exhibitor, you hold a legal and moral obligation to ensure as far as reasonably practicable the health, safety and welfare of everyone associated with your event or exhibition stand and those persons who may be affected by your activities under the Health and Safety at Work act 1974.

All full, part-time, contractors and temporary staff must:

• Be aware of the significant hazards they may face when carrying out tasks and of any control measures that the exhibitor implements to reduce risks to the lowest level reasonably practicable;
• Observe safety regulations and signs at all times;
• Be aware of the emergency procedures relevant to their place of work;
• Wear the appropriate safety equipment and use appropriate safety devices as and when required to do so;
• Report all accidents and dangerous occurrences to their supervisor and the health and safety officers for the venue or their appointed representative;
• Take reasonable care of the health and safety of themselves and of others who may be affected by their acts or omissions;
• Co-operate with any duty or requirement imposed by the venue when acting under the requirements of health, safety or environmental legislation;
• Not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety or welfare; and
• Immediately report any serious shortcomings that may affect the health, safety and welfare of their job to their supervisor and the health and safety officers for the venue or their appointed representative.

INSURANCE
Exhibitors are liable for the safety and security of their own property. Exhibitors must arrange their own insurance against these contingencies and public liability. While every reasonable precaution is taken, the organisers expressly decline responsibility for any loss or damage which may befall the person or property of the exhibitor from any cause whatsoever. We therefore recommend you take out an insurance policy for the event.